Professional Services Fund Administration

Oak delivers specialist fund administration and depositary services to private equity, open-ended, listed and alternative asset fund structures. All of our services are bespoke to support our clients’ specific outsourcing needs.

Innovation & Expertise Our Approach

We listen to you and tailor our service to your precise requirements. As we only act for a select number of clients, we can provide you with the highest level of service.

An Oak board member will be your client director and primary contact on a daily basis. Each client director is supported by a highly-skilled team backed up by the use of market-leading fund reporting IT systems.

We pride ourselves on developing close relationships to ensure a responsive, professional service for the long term, allowing us to grow our business in parallel with the growth of our clients.

Personal ServiceBespoke Solutions

We administer over 400 structures varying from traditional asset classes such as equities, real estate and infrastructure to alternative assets including litigation funding, insurance and student accommodation. We invest in best-in-class technology to support our expert team and so deliver a client experience that is second to none.

 

Sectors & Strategies

  • Traditional
  • Funds of funds
  • Private equity & venture capital
  • Real estate
  • Distressed debt
  • Structured products
  • Listed funds
  • Alternative assets
  • Infrastructure 

Services Provided

Establishment and regulatory approval

  • Assistance with licence applications
  • Assistance with fund authorisation
  • Project management and advice on fund formation
  • Assistance with and advice on the appointment of other service providers

Financial reporting, fund accounting and bookkeeping

  • Fund accounting and bookkeeping
  • Preparation of financial statements in UK GAAP, US GAAP and IFRS
  • Preparation of management accounts
  • Coordination of annual audit
  • Preparation of capital adequacy calculations
  • Assistance with provision of K1 and other tax information

Investor services

  • Investor relations support
  • Investor administration
  • Maintenance of shareholder and limited partner registers
  • Dealing with investor queries and requests

Capital calls

  • Calculation of amounts to be called from investors
  • Despatch of capital call notices to limited partners
  • Follow up on late payment of capital calls

Distributions

  • Calculation of distributable funds
  • Calculation of allocation of distributions to limited partners
  • Despatch of distribution notices to limited partners

Company secretarial and corporate governance

  • Maintenance of statutory records and filing of statutory returns
  • Provision of directors
  • Provision of registered office
  • Board meeting administration
  • Board meeting minutes
  • Holding general meetings

Compliance services

  • Provision of compliance officer
  • Provision of money laundering reporting officer
  • Provision of money laundering compliance officer
  • Compliance monitoring
  • CDD checks on investors
  • FATCA/CRS reporting

Listed fund services

  • Liaison with nomads, brokers, auditors and lawyers connected to the listing
  • Preparation of Financial Position and Prospects Procedures Memorandum
  • Mailing public announcements, including RNS
  • Review of listing documentation
  • Financial reporting
  • Drafting terms of reference for committees
  • Corporate secretarial services
  • Introductions to potential non-executive directors
  • Cash management
  • Dealing with Market Abuse Regulation compliance

Cash management

  • Opening bank accounts
  • Liaising with banks
  • Bank reconciliations
  • Day-to-day management of cash balances
  • Supply of suitably experienced signatories

Depositary

  • Safekeeping fund assets
  • Cash flow monitoring
  • Monitoring fund activities

Know the Past.
Protect the Future.

Oak delivers financial solutions that often exceed expectations to our institutional and private clients worldwide. To learn more about how we can help you, please get in touch.

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