Our specialist fund administration teams provide the strength and depth of expertise needed to deliver prompt, proactive and considered administration services to our clients and their investors. We have considerable experience providing fund services to clients along with the support required to establish and manage investment structures.Contact Us
We use a specialist led approach to deliver high quality fund administration services to our clients, allowing them to focus on investment decisions. We pride ourselves on developing close relationships to ensure our administration services are responsive and professional for the long term, allowing us to grow our business in parallel with the growth of our clients.
We support our clients fund management processes throughout the lifecycle of an investment product, adding value through early engagement in the assessment and formation stage through to a full fund wind up process to ensure a thorough closure of all matters.
Establishment and regulatory approval
Our fund services team are on hand to assist with licence applications, fund authorisation and project management and to provide support to facilitate investment decisions, fund formation and the appointment of other service providers for the completion of all due diligence.
Our investor services include investor relations support and administration, maintenance of unitholder, shareholder and limited partner registers, dealing with specific investor queries and requests, processing capital calls and distributions. We provide ongoing monitoring of investor information and undertake regular screening and risk reviews to ensure that accounts remain compliant.
We specialise in the provision of Compliance Officer, Money Laundering Compliance Officer and Money Laundering Reporting Officer personnel. We ensure ongoing reviews of both internal and external records to ensure regulatory compliance, carrying out due diligence and subsequent monitoring of clients in accordance with applicable laws, regulations and automatic tax information exchange obligations.
We support reporting requirements of our clients by undertaking fund accounting and bookkeeping, preparation, review of financial statements and management accounts, tax reporting, coordination of annual audit including liaising with auditors during fieldwork and preparation of audit file, preparation of capital adequacy calculations for regulated entities, investor capital account statements and assistance with provision of K1 information.
We provide our asset manager clients with expertise in best practice relating to corporate governance for investment structures. We support our clients in structuring boards of directors and also provide suitably qualified directors for appointment or can assist with the appointment of external independent directors utilising our network of local non-executive directors. We support corporate governance processes for our clients through understanding the needs, requirements and expectations of stakeholders.
Listed fund services
Our listed services include liaising with nomads, brokers, auditors and lawyers connected to the listing, writing of Financial Position and Prospects Procedures Memorandum, filing of notices using RNS, review of listing documentation, management of insider lists as well as preparation of specific financial reporting disclosures for listed entities with support from board level governance processes.
Our team can assist with liaising with banks such as opening of bank accounts, payment of expenses and dealing with related queries as well as ad hoc queries relating to payments of expenses, asset and bank reconciliations, day-to-day management of cash balances and the supply of suitably experienced signatories.
We partner with our clients to support their objectives. We provide ad-hoc support for change projects, full support for re-structuring and migrations and draw on a wide network of experts in our field to deliver a high level of service.
By investing in and adapting the latest technology to your needs, our fund administration services provide you and your investors the level of transparency you require along with ease of access to your data and documents. With robust governance processes around our technology, we work with the following top-tier administration and governance system providers to support our fund management clients
Allvue is a leading provider of alternative asset investment, fund and corporate accounting and administration solutions.
BankClarity provides an integrated payments and banking platform across a large range of global banks, enabling us to achieve straight through processing, enhanced oversight and greater control over our clients’ outcomes.
Digital solutions from Cygnetise, DocuSign, RiskScreen and Virtual Boardroom are utilised to ensure efficient and well governed processes.
Viewpoint is the leading entity governance and compliance solution by market share globally. The solution is used by entity, wealth and compliance professionals all over the world including the largest corporate service providers.
To find out more about our recommended solutions, get in touch today.
Managing DirectorEmail James Tracey
Director, Head of Fund & Corporate ServicesEmail Graeme Paton
Director, Client Relations - Fund & Corporate ServicesEmail James Christie
Associate Director, Funds & Corporate ServicesEmail Sarah Earles
“We are pleased to have partnered with Oak for several years now and have found them to be a responsive, flexible, professional and efficient provider of administration services who are aligned with our values which allows Quinbrook to focus on our strategy of targeting opportunities arising from the Net Zero transition whilst pursuing positive climate, environmental, social and governance goals.”