PERSONAL SERVICEPersonalised fund administration services
We support our clients fund management processes throughout the lifecycle of an investment product, adding value through early engagement in the assessment and formation stage through to a full fund wind up process to ensure a thorough closure of all matters.
ASSET CLASSESWith vast proficiency, our Funds team assists with institutional-grade asset classes, spanning multiple strategies including:
Private equity and venture capital
Emerging technology
Healthcare, life sciences and biomedicine
Infrastructure, including renewable energy
Estoteric assets (e.g artwork, classic cars)
Traditional assets such as bonds and equities
Litigation funding
Real estate
Shariah compliant investments
SERVICES
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Establishment and regulatory approval
Our fund services team are on hand to assist with licence applications, fund authorisation and project management and to provide support to facilitate investment decisions, fund formation and the appointment of other service providers for the completion of all due diligence.
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Investors services
Our investor services include investor relations support and administration, maintenance of unitholder, shareholder and limited partner registers, dealing with specific investor queries and requests, processing capital calls and distributions. We provide ongoing monitoring of investor information and undertake regular screening and risk reviews to ensure that accounts remain compliant.
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Compliance services
We specialise in the provision of Compliance Officer, Money Laundering Compliance Officer and Money Laundering Reporting Officer personnel. We ensure ongoing reviews of both internal and external records to ensure regulatory compliance, carrying out due diligence and subsequent monitoring of clients in accordance with applicable laws, regulations and automatic tax information exchange obligations.
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Financial reporting
We support reporting requirements of our clients by undertaking fund accounting and bookkeeping, preparation, review of financial statements and management accounts, tax reporting, coordination of annual audit including liaising with auditors during fieldwork and preparation of audit file, preparation of capital adequacy calculations for regulated entities, investor capital account statements and assistance with provision of K1 information.
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Company secretarial
We maintain statutory records and ensure the filing of statutory returns, undertake monitoring of the company agreements to ensure the terms are adhered to, and provide a full service to the board of directors to support board pack and minute preparation, monitoring actions arising, drafting of terms of reference and policies and supporting board communications to stakeholders.
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Corporate governance
We provide our asset manager clients with expertise in best practice relating to corporate governance for investment structures. We support our clients in structuring boards of directors and also provide suitably qualified directors for appointment or can assist with the appointment of external independent directors utilising our network of local non-executive directors. We support corporate governance processes for our clients through understanding the needs, requirements and expectations of stakeholders.
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Listed fund services
Our listed services include liaising with nomads, brokers, auditors and lawyers connected to the listing, writing of Financial Position and Prospects Procedures Memorandum, filing of notices using RNS, review of listing documentation, management of insider lists as well as preparation of specific financial reporting disclosures for listed entities with support from board level governance processes.
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Cash management
Our team can assist with liaising with banks such as opening of bank accounts, payment of expenses and dealing with related queries as well as ad hoc queries relating to payments of expenses, asset and bank reconciliations, day-to-day management of cash balances and the supply of suitably experienced signatories.
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Special projects
We partner with our clients to support their objectives. We provide ad-hoc support for change projects, full support for re-structuring and migrations and draw on a wide network of experts in our field to deliver a high level of service.
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Allvue
Allvue is a leading provider of alternative asset investment, fund and corporate accounting and administration solutions.
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BankClarity
BankClarity provides an integrated payments and banking platform across a large range of global banks, enabling us to achieve straight through processing, enhanced oversight and greater control over our clients’ outcomes.
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Fintech
Digital solutions from Cygnetise, DocuSign, RiskScreen and Virtual Boardroom are utilised to ensure efficient and well governed processes.
KEY CONTACTS . Our dedication to client service is at the core of everything we do.
Managing Partner, Orlando Management
"As advisor to several funds administered by Oak Fund Services (Guernsey) Limited we appreciate the professional work and competence of OAK’s organisation and the close cooperation with James Christie."